Abstract Submission Paris – Terms & Conditions

TERMS & CONDITIONS

Abstracts may be submitted for the following Presentation Types:

» Free Papers
» Posters
» Video Competition

»  Abstract Submission Now Closed

On completion of your abstract submission you will be sent an automated confirmation email. Please check your junk folder if you do not immediately receive this email.

» If you choose to submit an abstract(s) we will use your personal details to keep you updated on its status including whether it has been accepted for presentation at the annual congress. If your abstract(s) is accepted for presentation at the annual congress your contact details (name and email address) will be sent to a third party Audio Visual Company (M Events) in order for them to contact you in relation to uploading your presentation.

»  Abstracts submitted in hard copy format will not be considered.

»  The organisers will not accept any responsibility for abstracts that have been submitted incorrectly.

»  All abstracts will be reviewed, graded and accepted or rejected by the Programme Committee. The decision of the Committee is final.

»  If a Poster/Free Paper is accepted for display/presentation, the First Author/Presenter must undertake to display/present it.
The First Author/Presenter must be a registered delegate at the 19th EURETINA Congress and pay all applicable fees.

»  Failure to present without prior notice to the Programme Committee may influence future acceptance of presentations.

»  All abstracts selected will be posted online at www.euretina.org. The abstract will appear exactly as submitted.

Young Retina Specialists (YOURS)

»  If you are 40 years of age or under you can also choose to submit your Free Paper abstract for inclusion in the YOURS day programme on Saturday 7th September

»  In order to do so, simply answer the relevant YOURS question when submitting your abstract

»  Please note that Free Paper abstract inclusion in the YOURS programme is entirely at the discretion of the YOURS committee

»  Consent for this will not be relevant when Free Paper abstracts are being reviewed by the EURETINA Programme Committee

»  If your Free Paper is accepted for inclusion in the YOURS programme, it will not be presented in a traditional Free Paper session

»  This arrangement is available for Free Paper abstracts only

»  You must be 40 years of age or under to be eligible for inclusion in the YOURS programme

ABSTRACT FORMAT

»  All submitted abstracts must be in English and follow the structured format below:

Title (250 characters max)
Purpose (100 words max)
Setting/Venue (50 words max)
Methods (200 words max)
Results (200 words max)
Conclusions (200 words max)

All abstracts MUST be submitted in the presenting author’s name.

Financial Disclosure: Please indicate Yes/No with details where applicable

FURTHER INSTRUCTIONS

»  The summary of results presented must be given in sufficient detail to support the conclusions. The Programme Committee will only accept abstracts with final results or conclusions.

»  References and credits cannot be included as part of an abstract.

»  Formulae should, in general, be avoided.

»  When using abbreviations or acronyms for the first time, care should be taken to spell them out in full, with the abbreviation in parentheses after the full word/s, the first time it appears in the text. The abbreviation should be used alone thereafter.

»  Indicate whether the presenting author or any co-author has a financial interest in the subject matter or receives money from any mentioned company.

» If you have more than 6 co-authors, please send an email to euretina@euretina.org listing the additional authors and your abstract code (FP-XXXXXX, POS-XXXXXX)

»  Any financial interest must be declared in the first slide of the Free Paper or poster.

»  Each author may submit a maximum of 2 Free Paper and 2 Poster abstracts.

» Posters are to be presented as electronic posters

» Please note that your Free Paper submission may be accepted as an electronic poster

» Similarly, high scoring Posters will be accepted to the EURETINA Speakers’ Corner, this format allows for oral presentations of selected Posters, authors must be present to defend and discuss their Poster

Video Competition

»  The total duration of the videos, including title and credits, must not exceed 8 minutes.

»  After submitting your abstract you will be contacted by the EURETINA Programme Team with a Dropbox link to upload your video

»  The video must include a narration, music alone will not be accepted.

»  The title and narration of the video must be in English.

»  Accepted videos will be displayed on EURETINA On Demand after the Congress.

»  The video entries will be judged by members of the EURETINA Executive, and prizes will be awarded for the top videos at the discretion of the judging panel.

»  Shortlisted winners must be present at the Opening Ceremony on Thursday 5 September in order to receive their prize.

»  Each author may submit a maximum of 2 Video Competition abstracts.

Abstract Submission Now Closed

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