Exhibition space is allocated based on a Priority Points System. Not only is this system deemed to be the fairest method of allocating space, it also offers a variety of avenues to promote individual companies. All exhibiting companies will be evaluated according to points earned. As corner booths and booths located close to entrances and catering points are frequently requested by companies, these spaces will be assigned according to priority points, booth size requested and height restrictions.
Points can be accrued through attendance at previous ESCRS & EURETINA exhibitions, advertising in Congress programmes, advertising in EuroTimes, and through a variety of sponsorship options including the EuroTimes Satellite Education Programme, wetlab sponsorship and sponsorship of congress activities including delegate bags and the congress wi-fi.
Sponsorship opportunities must be agreed by 31 December 2017 in order to be applicable for the 2018 Congresses.
Exhibition information for the following year’s Meetings will be sent to participating companies after each Annual Congress and the deadline for receipt of bookings and payments will be clearly indicated. Each booking will be assessed based on the number of Priority Points in conjunction with submission and payment dates.
To benefit from the Priority Points system, please ensure that you complete the online booking process to meet the 15 January 2018 booth space deposit payment deadline. Bookings received after this date will be allocated space as they are received, after completion of the initial space assignments. The points system will not be applied. Companies submitting the full booth space balance by the deposit payment deadline of 15 January 2018, will be granted an additional 100 priority points towards placement for the Vienna exhibition. Booth space allocations will be issued via email during April 2018 using the points accrued during 2017.
Where companies receive equal points and request the same amount of space, priority will be given to those companies who have exhibited at the three previous congresses. Where this applies to several companies, space will be assigned on a first-come, first-served basis, based on the dates the booking and payments were received by the ESCRS.
Where companies have no points, space will also be assigned on a first-come, first-served basis, based on the booking and payment dates.
Points gained from the purchase of exhibition space will not be allocated to companies until the beginning of the following year, i.e. companies that have exhibited in 2017 will have earned points for the 2018 Meetings.
Points gained from the purchase of exhibition space will not be allocated to companies until the beginning of the following year, i.e. companies that have exhibited in 2017 will have earned points for the Vienna Congress in 2018.
Companies wishing to have adjacent or shared space must submit their requests on the official online exhibition reservation form. Please note that requests for placement near to or away from other exhibiting companies may limit positioning of booth spaces. Please remember to include your requests when booking as it may not be possible to change booth space location at a later stage. Please also note that while we will endeavour to accommodate all reasonable requests this may not always be possible.
If you require further information, or would like to know the number of points accrued by your company, please contact the ESCRS Exhibition Department.