EXHIBITION ORGANISER
The Organiser is the European Society of Cataract and Refractive Surgeons. The Exhibitor is the company that signs and submits the application for booth space. All communication regarding exhibition space must be channelled through the ESCRS and orders for exhibition space will only be accepted on the official exhibition reservation form.
BOOTH SPACE RENTAL
Booth space rental per square metre in the exhibition area is €750 + VAT (currently 19.6%) and this covers the cost of booth space only. Technical files outlining details of shell schemes and other services will be sent to Exhibitors in May 2010.
• A deposit of 25% of the total cost of the exhibition space is due on or before 4 December 2009
• Full payment for booth space is due by 31 March 2010
• In the event that full payment has not been received by 31 March 2010, the Organiser reserves the right to reallocate booth space.
FINAL PROGRAMME
All Exhibitors will be listed in the Final Programmes, provided booth space has been reserved and paid for before the programme goes to print. The Organiser is not responsible for errors or omissions in the programmes. The Final Programmes will be distributed to all attendees at the Congress.
ALTERATIONS IN THE REGULATIONS
The Organiser reserves the right to alter the present regulations with immediate effect in the event that orders from the Authorities or other compelling reasons might make it necessary.
ALTERATION OF LOCATION AND SIZE OF BOOTHS
The Organiser shall be entitled to alter the space rented by the Exhibitor and to undertake limitations of the rented area. Such limitations can only be made against a corresponding reduction of the booth rental but shall not render the Organiser liable to pay compensation.
Furthermore, the Organiser shall be entitled, within thirty days after the receipt of the signed application and deposit, without assigning any reason and without incurring liability to damage, to cancel the lease entered into against reimbursing any booth rental paid at the time of cancellation. Exhibitors are not permitted to sublet their booth or lend it to a third party in part or whole. Exhibitors may not exchange booths without the written consent
of the Organiser.
CANCELLATION/REFUND POLICY
Notification of cancellation of exhibition space must be received in writing by the Organiser on or before 31 March 2010. If notification of a cancellation is received prior to 31 March 2010, and full payment including VAT has been paid, a refund of 75% of the total cost paid for the booth will be issued. If notification of a cancellation of booth space is received after 31 March 2010 no refund will be issued. In the event that no deposit has been paid and cancellation occurs, an administraton fee of 20% of the total cost of the booth will apply automatically.
SPECIAL ARRANGEMENTS
Special arrangements, if any, between the Organiser and the Exhibitor which are not included in the agreement shall only be binding when accepted in writing by the Organiser.
ESCRS & EURETINA EXHIBITOR PRODUCT LISTING IN THE FINAL PROGRAMME
All exhibiting companies will be listed in the Final Congress Programme. This will contain the exhibitor’s company name, booth number, contact details and a MAXIMUM of 100 words on the company’s products and services.
Your company’s Product Listing must be emailed as a word document and contain the information listed.
(1) Company Name
(2) Postal Address
(3) Telephone Number (please include country and area code)
(4) Fax number (please include country and area code)
(5) Email Contact Address
(6) Website address
(7) Name of contact person, if you want it published in the final programme
(8) 100 word listing
If the Product Listing submitted exceeds 100 words, it will be edited at the discretion of the Organiser. Please do not use underlining.
You are requested to include the ™, ® and any other symbols, as relevant. In order to avoid being omitted from the product listing in the
final programme, please email your company product listing by 2 June 2010 tomaria.crowley@euretina.org
EXHIBITION ORGANISER
EURETINA, Temple House,Temple Road, Blackrock, Co. Dublin, Ireland
Congress & Exhibition Manager: Maria Crowley
Tel: +353 1 209 1100 Fax: +353 1 209 1112
Email:maria.crowley@euretina.org