Exhibition space is allocated based on a Priority Points System. Not only is this system the fairest method of allocating space, it also offers a variety of avenues to promote individual companies. All exhibiting companies will be evaluated according to points earned in a specified twelve month period. As corner booths and booths located close to entrances and catering points are frequently requested by companies, these spaces will be assigned according to priority points, booth size requested and height restrictions.
Points can be accrued through attendance at previous EURETINA exhibitions, advertising in Congress programmes, advertising in EuroTimes, and through a variety of sponsorship options including sponsoring EuroTimes Satellite Education Meetings, sponsorship involvement in wetlabs and sponsorship of congress activities, for example, the congress WiFi and internet areas.
Sponsorship opportunities must be agreed by 31st December 2014 in order to be applicable for the 2015 Congress.
Exhibiton information for the following year’s Congress will be sent to companies after each Annual Congress and the deadline for receipt of bookings and deposits will be clearly indicated. Each booking will be dated as it is received. Bookings submitted without deposits will not be processed.
To benefit from the Priority Points system, please ensure that you complete the online booking process to meet the 31st March 2015 booking deadline. Bookings received after this date will be allocated space as they are received, after completion of the initial space assignments. The points system will not be applied. Companies submitting the full booth space balance by the deposit payment deadline of December 31st 2014, will be granted an additional 100 priority points towards placement for the NICE exhibition. Booth space allocations will be issued via email during March 2015 using the points accrued during 2014.
Where companies receive equal points and request the same amount of space, priority will be given to those companies who have exhibited at the three previous congresses. Where this applies to several companies, space will be assigned on a first-come, first-served basis, based on the date the booking and deposit are received by the Organisers Office.
Where companies have no points, space will also be assigned on a first-come, first-served basis, based on the date the booking and deposit are received by the Organisers Office.
Points cannot be carried forward from year to year.
Points gained from the purchase of exhibition space will be applied to companies participating in the Annual EURETINA Congress the following year, i.e. companies that have exhibited in 2014 will have earned points for the Congress in NICE in 2015.
Companies wishing to have adjacent or shared space must submit their requests on the official online exhibition reservation form. Please note that requests for placement away from other exhibiting companies may limit positioning of booth spaces. Please remember to include your requests when booking as it may not be possible to change booth space location at a later stage. Please also note that while we will endeavour to accommodate all reasonable requests this may not always be possible.
If you would like to find out more details on Priority Points or would like to know the number of points accrued by your company, please contact the EURETINA Exhibition Department.