EURETINA CONGRESS - Rules & Regulations

EXHIBITION ORGANISER

The Organiser of the Congress is the European Society of Retina Specialists. The Exhibitor is the company that signs and submits the application for booth space. All communication regarding exhibition space must be channelled through the EURETINA Office and orders for exhibition space will only be accepted on the official exhibition reservation form.

BOOTH SPACE RENTAL

The rent per square metre in the exhibition area is €500 and this covers the cost of the booth space only. Technical files outlining details of shell schemes and other services will be sent to exhibitors in March 2009.

TERMS OF PAYMENT

A deposit of 25% of the total cost of the exhibition space is due on or before 19 December 2008
Full payment for booth space is due by 20 February 2009
In the event that full payment has not been received by 21 February 2009, the Organiser reserves the right to reallocate booth space.

ALTERATIONS IN THE REGULATIONS

The Organiser reserves the right to alter the present regulations with immediate effect in the event that orders from the Authorities or other compelling reasons might make it necessary.

ALTERATION OF LOCATION AND SIZE OF BOOTHS

The Organiser shall be entitled to alter the space rented by the Exhibitor and to undertake limitations of
the rented area. Such limitations can only be made against a corresponding reduction of the booth rental but shall not render the Organiser liable to pay compensation. Furthermore, the Organiser shall be entitled, within thirty days after the receipt of the signed application and deposit, without assigning any reason and without incurring liability to damage, to cancel the lease entered into against reimbursing any booth rental paid at the time of cancellation. Exhibitors are not permitted to sub-let their booth or lend it to a third party in part or whole. Exhibitors may not exchange booths without the written consent of the Organiser.

CANCELLATION/REFUND POLICY

Notification of cancellation of exhibition space must be received in writing by the Organiser on or before
2 February 2009. If notification of a cancellation is received prior to 2 February 2009, a 25% penalty of the total cost of the booth will be incurred – e.g. for a ten square metre booth costing €5,000 the penalty incurred will be €1,125. If notification of a cancellation of booth space is received after 2 February 2009,
no refund will be made.

SATELLITE MEETINGS

The new EURETINA Programme format has allocated periods of time for Industry Satellite Meetings.
The EuroTimes Satellite Education Programme will sponsor these CME events and include promotion, marketing assistance and opportunities for follow-up materials in EuroTimes.

Please contact Caroline Anderson for further information if you wish to host a satellite meeting – caroline.anderson@euretina.org

SPECIAL ARRANGEMENTS

Special arrangements, if any, between the Organiser and the Exhibitor which are not included in the agreement shall only be binding when accepted in writing by the Organiser.


EURETINA Exhibitors Vienna 2008: