Exhibition Organiser
The Organiser of the Congress is the European Society of Retina
Specialists. The Exhibitor is the company that signs and submits the
application for booth space. All communication regarding exhibition
space must be channelled through the EURETINA Office and orders for
exhibition space will only be accepted on the official exhibition
reservation form.
Booth Space Rental
The rent per square metre in the exhibition area is €500 and this covers
the cost of the booth space only. Technical files outlining details of shell
schemes and other services will be sent to exhibitors in March 2008.
Terms of Payment
• A deposit of 25% of the total cost of the exhibition space is due on
or before 21 December 2007
• Full payment for booth space is due by 21 February 2008
• In the event that full payment has not been received by 22 February
2008, the Organiser reserves the right to reallocate booth space.
Alterations in the Regulations
The Organiser reserves the right to alter the present regulations with
immediate effect in the event that orders from the Authorities or other
compelling reasons might make it necessary.
Alteration of Location or Size of Booths
The Organiser shall be entitled to alter the space rented by the Exhibitor and to undertake limitations of the rented area. Such limitations can only be made against a corresponding reduction of the booth rental but shall not render the Organiser liable to pay compensation.
Furthermore, the Organiser shall be entitled, within thirty days after the receipt of the signed application and deposit, without assigning any reason and without incurring liability to damage, to cancel the lease
entered into against reimbursing any booth rental paid at the time of cancellation. Exhibitors are not permitted to sub-let their booth or lend it to a third party in part or whole. Exhibitors may not exchange booths without the written consent of the Organiser.
Cancellation/Refund Policy
Notification of cancellation of exhibition space must be received in
writing by the Organiser on or before 1 February 2008. If notification
of a cancellation is received prior to 1 February 2008, a 25% penalty
of the total cost of the booth will be incurred – e.g. for a ten square
metre booth costing €5,000 the penalty incurred will be €1,125. If
notification of a cancellation of booth space is received after 1 February
2008, no refund will be made.
Satellite Meetings
The new EURETINA Programme format has allocated periods of time
for Industry Satellite Meetings. The EuroTimes Satellite Education
Programme will sponsor these CME events and include promotion,
marketing assistance and opportunities for follow-up materials in
EuroTimes.
Please contact Caroline Anderson for further information if you wish to
host a satellite meeting. Email: caroline.anderson@euretina.org
SPECIAL ARRANGEMENTS
Special arrangements, if any, between the Organiser and the Exhibitor
which are not included in the agreement shall only be binding when
accepted in writing by the Organiser.
GENERAL INFORMATION 
