EURETINA Congress – Rules & Regulations for Congress
Exhibition Organiser
The Organiser of the Congress is the
European Society of Retina Specialists.
The Exhibitor is the company that signs
and submits the application for space.
All communication regarding
exhibition space must be channelled
through the EURETINA Office and
orders for exhibition space will only be
accepted on the official exhibition
reservation form.
Booth Space Rental
The rent per square metre in the
exhibition area is ¤500 and this covers
the cost of the booth space only.
Technical files outlining details of shell
schemes and other services will be sent
to exhibitors in February 2007.
Terms Of Payment
• A deposit of 25% of the total cost of
the exhibition space is due on or
before 22 December, 2006
• Full payment for booth space is due
by 2 February 2007
• In the event that full payment has not
been received by 3 February 2007,
the Organiser reserves the right to
reallocate booth space.
Alterations In The Regulations
The Organiser reserves the right to alter
the present regulations with immediate
effect in the event that orders from the
Authorities or other compelling reasons
might make it necessary.
Alteration Of Location And Size Of Booths
The Organiser shall be entitled to alter
the space rented by the Exhibitor and
to undertake limitations of the rented
area. Such limitations can only be made
against a corresponding reduction of
the booth rental but shall not render
the Organiser liable to pay compensation.
Furthermore, the Organiser shall be
entitled, within thirty days after the
receipt of the signed application and
deposit, without assigning any reason
and without incurring liability to
damage, to cancel the lease entered into
against reimbursing any booth rental
paid at the time of cancellation.
Exhibitors are not permitted to sublet
their booth or lend it to a third party in
part or whole. Exhibitors may not
exchange booths without the written
consent of the Organiser.
Cancellation/ Refund Policy
Notification of cancellation of exhibition
space must be received in writing
by the Organiser on or before
2 February 2007. If notification of a
cancellation is received prior to
2 February, a 25% penalty of the total
cost of the booth will be incurred – e.g.
for a ten square metre booth costing¤5,000 the penalty incurred will be¤1,125. If notification of a cancellation
of booth space is received after
2 February, no refund will be made.
Satellite Meetings
The new EURETINA Programme
format has allocated periods of time for
Industry Satellite Meetings. The EuroTimes Satellite Education Programme
will sponsor these CME events and
include promotion, marketing assistance
and opportunities for follow-up materials
in EuroTimes.
Please contact Caroline Anderson
(caroline.anderson@euretina.org) for
further information if you wish to host a
satellite meeting.
Special Arrangements
Special arrangements, if any, between
the Organiser and the exhibitor which
are not included in the agreement shall
only be binding when accepted in
writing by the Organiser.
